BYLAW # 1 — Membership

BYLAW # 1 — Membership

1. ELIGIBILITY

All residents of Kingston and the surrounding communities are eligible for membership in the Kingston Pickleball Club (KPC).

2. Term of the membership

The annual membership runs from 1 January to 31 December and is not transferable.

3. Classification of membership.

3.1. Regular members. To become a regular member of KPC, an eligible person must:

3.1.1. Pay the annual membership fee.

3.1.2. Join the Provincial Pickleball Association (PAO) which includes joining Canada Pickleball Organisation (PCO) to ensure insurance coverage by these organisations.

3.1.3. Undertake to abide by the KPC constitution, bylaws, code of conduct and share in its vision and mission.

3.2. Associated members. For members who cannot be regular members. These members may attend meetings but have no voting or speaking rights unless granted by the Board of Directors (hereafter referred to as the Board).

3.2.1. Non-Playing Associated Membership (NAM) to individuals who want to support the goals of KPC financially or volunteer their time to assist with KPC activities. NAMs would still be able to participate in all social activities, attend the AGM, etc. The regular membership fee would apply.

3.2.2. The Board may offer a temporary Playing Associate Membership (PAM) to individuals to provide them with occasional playing. The fee would be at the discretion of the Board and in line with the drop-in fee for KPC activities.

4. Annual fee

The Board shall have the power to set the membership fee as required and request confirmation by a vote of the members at the next Annual General Meeting or at a Special General Meeting. The membership fee is not refundable unless the Board judges that there are special circumstances.

5. Rights and privileges of members

Members in good standing are entitled to:

5.1. Be notified of Annual General Meeting or Special General Meeting at least fourteen days prior to the meetings.

5.2. Attend any general meeting of KPC. Members can be invited to attend a Board meeting to present a concern or to provide information, but must leave the meeting before the deliberations of the Board begin or resume.

5.3. Speak, make proposals for the consideration of members, participate in the discussions at any General Meetings of KPC and exercise one vote.

5.4. Request that the Board hold a meeting if at least 10 percent of the members request a meeting to address a given matter. Proof that this number of members are indeed requesting such a meeting must be presented to the Board of Directors in the form of a document signed by the members concerned and outlining the matter.

5.5. Upon request to the Board, receive a copy of the financial statement to be issued at the Annual General Meeting no earlier than 21 days prior to the meeting.

5.6. Participate in KPC activities and use its equipment and facilities.

5.7. Generally enjoy the rights and privileges given to the members as detailed in KPC bylaws.

6. Just Cause

The Board shall have the power to refuse membership or refuse to renew any member for just cause. Examples of just cause include but are not limited to: failure to pay membership fee when they are due, unsportsmanlike conduct, failure to follow proper protocol in disputes or other actions, any action which damages the integrity of KPC or the ability of the Board to fulfill their duties.

7. Suspension

7.1 The Board, by a two-thirds majority vote, may suspend the membership of a member, for a specified time. The following are examples of reasons that could lead to suspension:

7.1.1. The member has failed to abide with KPC bylaws.

7.1.2. The member has, in the opinion of the Board, disrupted KPC meetings or functions.

7.1.3 The member has wilfully done anything deemed by the Board to be harmful to the operations of KPC.

7.2. The membership fee is not refunded to members who are suspended.

7.3. The Member shall be sent a notice of the intention of the Board to suspend membership, stating the reasons for the proposed suspension, at least two weeks prior to the meeting that will address the matter. Circumstances, such as seriousness of the misconduct, can override this notification.

7.4. In the notice of intention to suspend membership, the member shall be given the opportunity to appear before the Board. The Board may limit the time given the member to address the Board.

7.5. The member shall be allowed to have one other person present at the meeting if prior notice has been given by the member to the Board.

7.6. The Board may exclude the member from its discussion of the matter; however, should the member be in attendance, the member will have to leave the meeting before the Board votes on the issue of suspension.

7.7. The length of the suspension shall be set by the Board and the decision by the Board is final.

8. Termination

8.1 A membership can be terminated for any one of the following reasons:

8.1.1. A member deciding to resign officially from membership by a written notice to the Board. The effective date of the termination shall be the next meeting of the Board. The membership fee will not be refunded.

8.1.2. A member fails to pay the annual membership fee by the end of January of the membership year.

8.2. In all cases, a terminated member must pay all personal debts to KPC, such as membership fee and session fees, before membership is reinstated.

8.3 The Board may consider the expulsion of a member rather than termination if the seriousness of the offence by the member is such that the Board deems it harmful to the interests of KPC. This decision must be approved by a two-thirds majority vote of the Board. The decision of the Board to expel is final. The membership fee will not be refunded and debts to KPC must be paid.

9. Liability of members

9.1. All Members are liable for any personal debt owed to KPC. For Members whose membership is suspended or terminated, the personal debt is owed at the date of suspension or termination.

9.2. Members, as individual, are not liable for any debt or liability of KPC as KPC is a registered not-for-profit corporation.